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How to work with an external IT team

19 July 2017

One of the most common misconceptions which can put people off outsourced IT support is the belief that only an internal IT team can provide reliable, efficient support and ensure that any issues are resolved quickly.

working with external IT team

This simply isn’t the case as the advent of modern technologies allows the vast majority of IT issues to be fixed remotely, and Service Level Agreements (SLAs) hold remote teams to account in terms of performance, response time and fix time. Even those companies who have their own internal IT team can benefit from the support of an external IT team to take responsibility for day-to-day maintenance, provide additional help in the event of a crisis or to add or specialist skills to the team’s repertoire.

However, sadly this does not mean that every outsourcing relationship runs perfectly 100% of the time. Like any business relationship, for outsourcing to be successful there needs to be certain elements in place to ensure that both parties fully reap the rewards and benefits.

1. Trust

It can be daunting to place a business-critical function such as IT in the hands of a third party, but trust is essential for a smooth working relationship. Of course, you should take the time to find the right IT support partner, but once you feel confident in your choice you must trust that your partner will deliver what you require.

The emphasis here really is on finding a “partner” and building a “partnership”/ If you have an IT support provider who understands your business, understands your goals and needs and who is dedicated to ensuring that IT support the achievement of those goals, you will have an infinitely better working relationship than with a provider who’s just focused on the cycle of break-fox.

Discuss exactly what your IT support service will include, who is responsible for what and whether there is any flexibility for customisation. It is important to make sure everyone is on the same page. If one side thinks something different to the other you will never achieve alignment and, as a result, neither side will achieve the results they truly want.

2. Communication

Communication is vital for a successful partnership. While you should expect regular updates from your provider and to have a consistent point of contact, you should be open in your communication. If you have a concern then you should feel comfortable raising it with your provider, and they should be able to respond and alleviate that concern – or provide an action plan for addressing it. Constructive feedback keeps the relationship running smoothly. For example, your external IT team may have the facilities which allow you to provide feedback upon the completion of a service ticket. This feedback is invaluable because it allows both parties to learn from the experience.

3. Metrics

Both parties should agree what success looks like from the outset, as this will be the benchmark against which performance is measured. Use metrics to track the external IT team’s performance and their customer service – you want your employees to be happy with the service they are receiving.


It’s important to understand that outsourcing your IT support is not a once and done thing. A successful outsourcing arrangement requires both parties to work in partnership together with a clear understanding of who is responsible for what.

Of course, it may be necessary to adjust the Service Level Agreement in the future, but the best part about having a true partnership with your provider is that you can have a two-way discussion and achieve mutual benefit.

By taking the time to find the right provider, aligning their service delivery and your goals, and ensuring open, straightforward communication at all levels you will develop a lasting business relationship which truly elevates your organisation.

Total Service delivers all the proactive IT support and management successful businesses require. Request a quote today

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