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Office Coordinator

REF: QS-BSA-002

Team: Bournemouth
Reports To: Business Services Manager
Working Hours: 40 hours per week
Contract Type: Permanent
Salary: to £20,000 – £22,000 (DOE) + excellent benefits
Location: Bournemouth

Job Overview

Working as part of a team to deliver and co-ordinate all of the back-office functions which enable the company to run effectively and efficiently.

Key Responsibilities

  • Responsible for coordinating administration and general office management including answering the phone, greeting visitors, minute taking and managing office supplies.
  • Responsible for producing client quotations and proposals, raising purchase orders, connectivity orders, pricing research, placing orders with suppliers and co-ordinating returns.
  • Assisting with running the purchasing function, including managing suppliers, purchase order management and maximising savings.
  • Assisting with day-to-day finance tasks, including processing invoices, credit control, assisting with invoice queries and monthly reporting.
  • Assisting with business improvement and coordinating client projects across the business.
  • Follow policies and procedures to comply with QuoStar’s ISO 20000 and ISO 27001 accreditation.
  • Assisting with internal records management as well as creating policies and procedures.
  • Undertake any training required by QuoStar.
  • Strive for continuous improvement in everything you do.
  • To become involved in other tasks/duties as required.

Essential Experience, Skills and Qualifications

  • A minimum of 2 years’ experience in a similar role/environment
  • GCSEs grade C and above, including Maths and English or equivalent
  • Excellent communication, organisational and problem-solving skills
  • Ability to multi-task and adapt to changes quickly
  • Working knowledge of Microsoft Office (Word, Excel, Outlook)

Desirable Experience, Skills and Qualifications

  • Business degree or similar
  • Experience of working with ISO regulations

The role is suitable for someone who:

  • Enjoys working in a fast-paced commercial environment and wants to develop their career
  • Has a can-do attitude, an eye for detail and is approachable and genuine
  • Takes pride in consistently delivering excellent service, both internally and to our clients

Does this sound
like you?

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